Gemini Notebook (NotebookLM)

Gemini Notebook (NotebookLM) Gemini Notebook (NotebookLM)

NotebookLM is now Gemini Notebook!

Learn more about Gemini Notebook, Google's AI-powered research and thinking partner built with the latest Gemini models—available for use at the University of Miami.

Quick Links: Overview - Recommended Use Cases - Before You Use Gemini Notebook - Resources

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Service Details

  • Available for: UM faculty, staff, and students (ages 18+)
  • Access: Included with UM Google Workspace for Education
  • Cost: No additional cost to eligible UM users

Access and Data

  • Start Here:  Launch Gemini Notebook
  • Sign In: Use your University of Miami Login ID, password, and MFA (view example)
  • Data Restriction: Do not upload protected information

Overview

What You Can Do with Gemini Notebook

Use Gemini Notebook to work with information you trust and transform it into useful learning, research, and communication materials.

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Turn Your Content into Podcasts

Listen and Learn on the Go with Audio Overviews

Create a podcast-like audio summary where two AI hosts discuss, debate, and summarize your class materials.

Explore audio overviews.

Create Explainer Videos

Turn Your Content into Engaging Video Overviews

Create explainer videos that pull in images, diagrams, and quotes from your documents to help make abstract concepts more tangible and easier to understand.

Learn more about video overviews.

Ask Questions About Your Sources

Chat with Citations

Get source-grounded answers with citations that take you back to the supporting passage.

Learn about source-grounded chat.

Create Study Guides

Create Instant Study Guides

Create study guides with key terms, sample quizzes (with answer keys), or a list of essay questions.

Explore study notebooks.

Visualize Ideas

Transform Sources into Visual Learning Aids

Create mind maps and infographics that show concepts and relationships across your sources.

Explore visual tools.

Test Your Knowledge

Test Your Knowledge with Quizzes and Flashcards

Instantly generate flashcards and interactive practice quizzes based exclusively on the sources you upload.

Learn about creating interactive study aids.

How Gemini Notebook Works

Gemini Notebook works best when sources are accurate, current, relevant, and readable.

 

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1

Add Sources

Upload documents, presentations, spreadsheets, audio, copied text, website links, and other supported materials.

2

Explore and Ask Questions

Chat with your content, compare ideas, identify themes, and follow citations to the original sources.

3

Create

Generate summaries, study materials, reports, audio discussions, videos, mind maps, infographics, presentations, and more.

Recommended Use Cases

To get the most value from Gemini Notebook while adhering to University policies, focus on these academic and administrative applications:

  • Break down complex concepts with step-by-step guided learning.
  • Create Audio Overviews or Video Overviews from lecture notes for learning on the go.
  • Prepare for exams with sample discussion questions or practice quizzes based on uploaded lecture materials.

  • Design course materials, syllabi, case studies, and discussion activities.
  • Create study guides, review sheets, and practice questions from course content.
  • Summarize complex academic articles and textbook chapters into easy-to-understand teaching materials.

  • Analyze collections of research papers to identify key findings, trends, and emerging themes across studies.
  • Develop grant proposals by reviewing funding requirements and identifying supporting evidence from existing research.
  • Generate research briefings and summaries that can be shared with collaborators, stakeholders, and funding agencies.

  • Summarize lengthy reports, policies, strategic plans, and meeting materials into concise overviews.
  • Create onboarding guides and frequently asked questions from employee resources, procedures, and training materials.
  • Prepare leadership briefings by extracting key information and action items from multiple documents.

 

Before You Use Gemini Notebook

Protect sensitive information
Do not upload protected health information, patient identifiers, or other information that is not approved for use with the service.

While Gemini Notebook offers enterprise-grade data protection through the Google Workspace for Education Plus license, users must be aware of its operational limitations and specific compliance boundaries, especially concerning sensitive data.

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  • Privacy and Data Use (HIPAA and FERPA)

    Use of Gemini Notebook with your University of Miami account is governed by the Google Workspace for Education Terms of Service, which includes strong privacy protections.

    Compliance Area Gemini Notebook Status (UM Account) Action Required by User
    Data Training

    Not used: Your uploaded files, chat history, and model outputs are not reviewed by human reviewers and are not used to train Google's generative AI models.

    No action needed. This protection is automatic.
    FERPA

    Supports compliance: As a Google Workspace for Education Core Service, Gemini Notebook is designed to support the University's compliance with the Family Educational Rights and Privacy Act (FERPA).

    Use caution: Do not upload large files containing sensitive student identifiers just for analysis.
    HIPAA

    Not covered by BAA: Gemini Notebook is not covered by Google's Business Associate Agreement (BAA) for HIPAA compliance.

    		 Do not upload Protected Health Information (PHI): Do not use Gemini Notebook for research or clinical documentation that contains patient identifiers.

  • Usage Limitations

    Gemini Notebook has established limits to ensure stable performance, which can affect how you organize large research projects.

    • Notebook Limit: Up to 100 total notebooks per account.
    • Sources Per Notebook: Up to 50 sources per notebook.
    • Source Size Limit: Each individual source document is limited to 500,000 words or a file size of 200MB.
    • Daily Query Limit (Chat): Up to 50 chat queries per day.
    • Audio Generation Limit: Up to 3 Audio Overviews per day.
    • Video Generation Limit: Up to 3 Video Overviews per day.
    • Reports/Quizzes/Flashcards/Mind Maps: Up to 10 of each per day.

      Note: These limits are subject to change by Google and are generally high enough for most academic or administrative tasks.

  • Generative AI Limitations

    Gemini Notebook has established limits to ensure stable performance, which can affect how you organize large research projects.

    • Source-Grounded Only: Gemini Notebook only answers questions based on the sources you provide. It cannot search the internet for external information.
    • Accuracy Check: The tool is a powerful assistant, but it is not infallible. Always cross-reference critical information with the cited source material (using the in-line citations it provides) to verify accuracy, especially for key facts, numbers, or complex arguments.
    • Data Quality: The quality of the output is dependent on the quality of your input ("Garbage in, garbage out"). Poorly scanned PDFs, fragmented notes, or poorly transcribed audio will lead to less accurate or insightful results.

Resources

 

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Product Questions

Visit the Gemini Notebook Help Center for instructions and troubleshooting information.

Visit Gemini Notebook Help

UM Access or Account Issues

Contact the University of Miami IT Service Desk if you cannot sign in or access the service with your UM account.

Contact the IT Service Desk

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